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KBHA By-Laws- 2015
By-Laws of the Keweenaw Bay Hockey Association, Inc.
SECTION 1: The name of this organization shall be known as Keweenaw Bay
Hockey Association, Inc. (KBHA).
SECTION 2: KBHA is organized and operates in order to provide the youth of L’Anse and Baraga, Michigan and surrounding towns and neighborhoods, as appropriate, instruction in the sport of ice hockey; to participate in competitive ice hockey league play; to teach athletic skills, sportsmanship and good citizenship; to be an affiliate ice hockey organization of USA Hockey, Inc. and the Michigan Amateur Hockey Association, Inc. in L’Anse and Baraga Michigan and to do and perform any and all activities necessary to carry out this purpose consistent with the General Laws of Michigan and the Internal Revenue Code.
SECTION 3: KBHA is an affiliate member of USA Hockey, Inc. and the Michigan Amateur Hockey Association, Inc. and shall at all times follow their rules and regulations.
SECTION 4: KBHA shall be incorporated as a non-profit organization under the statues of the State of Michigan.
SECTION 5: The Principle office of the Association shall be at such a place within Baraga County as the Board of Directors may determine from time to time.
PURPOSE AND OBJECTIVES
SECTION 1: The purpose of the association shall be:
A: To foster, develop, and improve the standards of amateur ice hockey in the Baraga County area and throughout Michigan;
B: to form and manage ice hockey leagues and determine league champions as representatives in local, state, and national tournaments;
C: to associate with USA Hockey, Inc. and the Michigan Amateur Hockey Association, Inc., and the Michigan High School Athletic Association in promoting the interests of amateur ice hockey; and
D: to provide a safe and fun environment that helps participants develop hockey skills, teamwork, and a knowledge and love of the game.
SECTION 2: The objectives of the association shall be:
A: To encourage and develop qualities of mental health, physical development, social adaptability, and sportsmanship in players of the association and all persons concerned with amateur ice hockey in the area.
B: not to discriminate. It is the policy of KBHA that no person, on the basis of race, color, religion, gender, national origin or ancestry, socioeconomic status or other inappropriate criteria as prescribed by law, shall be discriminated against in participating in any KBHA sanctioned activity.
C: to teach respect for the authority of all team, game, and league officials, as well as for coaches, teammates, and opponents;
D: to abide by the Zero Tolerance policies of USA Hockey, Inc. and the Michigan Amateur Hockey Association, Inc. for players, coaches, parents, spectators, officials, and administrators; and
E: to engage in any and all activities desirable in the furtherance of the foregoing objectives.
SECTION 1: All parents/legal guardians of players, coaches, and volunteers in KBHA are considered members of the organization for the duration of the registration year.
Members may recommend, at the appropriate meeting, policy matters, rules, and regulations that would enhance the achievement of the purpose and objectives of this organization.
SECTION 2: All players have membership within the organization as player members for the duration of the registration year.
SECTION 3: All members of the Board of Directors, Officers of the Association, ACE Coordinator, team coaches, and team sponsors shall be members of the Association during the fiscal year of the incumbency without personal registration.
SECTION 4: Any person designated an Honorary Life Member of the Board of Directors, without time limitation of personal registration, shall have full voting rights on the Board of Directors.
SECTION 5: Each member, Association, partnership, or corporation shall designate, at time of registration, a person who shall exercise the privileges of membership. Such designation may be changed upon ten (10) days’ notice to KBHA.
SECTION 6: Any person whose child or ward is a member of the L’Anse High School hockey team and registered with KBHA shall be a member of KBHA during that fiscal year without personal registration.
SECTION 7: Any member may be expelled for conduct unbecoming of a member after notice and opportunity for hearing and by a two-thirds (2/3) vote by the Board of Directors.
SECTION 8: Each individual member or designated member (regular or supporting) shall be entitled to one vote, in person, upon any proposition presented for decision at any meeting of the membership.
SECTION 1: The government of KBHA shall be vested in a Board of Directors. The Board of Directors shall consist of the President, Vice-President, Immediate Past President, Secretary, and Treasurer, as well as additional appointed supporting Directors. Only members of the Board of Directors shall have the power to vote on KBHA business except as shown in Article V Section 8. A secret ballot on any issue shall be taken at the request of any Board member.
A: The association shall be governed by a President, Vice-President, Treasurer, Secretary, and additional appointed members consisting of no less than a total of 6, but no more than 10 individuals;
B: the voting members of the Board of Directors shall be made up of no less than eighty percent (80%) of individuals who have children actively participating in the program; and
C: the Board of Directors, as defined above, shall encourage and allow titled members to attend regular meetings. Input from these individuals should be taken into consideration, however titled members shall have no voting rights at meetings of the Board of Directors.
Section 2: Powers and Duties
A: The Board of Directors is responsible for proposing, establishing, and implementing suggestions that would benefit the management of KBHA, and for proposing local rules for the governing of instructional and inter-town programs.
B: The Board has the authority to remove from office any member of the Board of Directors, any coach, assistant coach, team manager, player, or other member by two-thirds (2/3) vote for the violation of these by-laws, league rules, USA Hockey, or Michigan Amateur Hockey Association by-laws and/or rules and regulations after notice and hearing.
C: The Board shall appoint any necessary committees and roles that may be required to fulfill the functions of KBHA;
D. The Board of Directors shall have full control and management of the property and programs of KBHA. Withdrawal of funds from KBHA accounts shall require a minimum of two (2) approved signatures. Approved signatures shall be that of the Treasurer and President. *in the event the Treasurer and President are partners in marriage or cohabitation a third party officer shall be required to sign as witness.
E. The Board of Directors shall be responsible for conducting the day to day affairs of KBHA.
SECTION 3: Vacancy
A: If a vacancy occurs on the Board for any reason, the remaining Board of Directors may fill the vacancy(ies) from the general membership of KBHA. The appointment will be for the remainder of the current season only and the position will be subject to election at the next annual meeting.
SECTION 4: Attendance
A: Members of the Board of Directors are expected to attend all business meetings of and carry out faithfully any obligations that they undertake in connection with any particular Association activity.
B: Any Board member who misses three (3) consecutive regular meetings without notifying the Secretary or the President or who misses a total of six (6) meetings with or without reason shall be terminated from the Board of Directors unless he/she was attending to some other KBHA business.
SECTION 5: Quorum of the Board
A: A majority of the members of the Board of Directors shall be necessary to constitute a quorum of the Board in order to conduction business of the Board.
ELECTION OF OFFICERS AND BOARD MEMBERS
SECTION 1: At each succeeding annual meeting, of appropriate years, new Directors shall be elected for full three (3) year terms to replace former Directors whose elected terms have expired, and for lesser period to fill vacancies for eligible unexpired terms of office. Candidates receiving the greatest number of votes shall be elected for full terms as available. Partial terms shall be filled by those individuals, not elected to full terms, receiving the greatest number of votes thereafter.
SECTION 2: Voting shall be conducted by secret ballot and shall not be cumulative or allowed proxy.
SECTION 3: Newly elected Directors and Officers shall take office immediately after their election.
EXECUTIVE OFFICER DUTIES
SECTION 1: These Officers of the Association shall hold office and current positions for the term of two (2) years or until their successors are duly elected and qualified. All Officers shall be eligible to succeed himself/herself to the same office for one (1) additional term if properly elected. Past Officers shall also be eligible to be elected to another Officer position, or upon conclusion of a second term, to be elected to a position of supporting Director on the Board. Each Director and Officer of the Board, with the exception of the President, shall be entitled to one (1) vote; in the event of a tie between the Directors and Officers, the President shall be entitled to one (1) vote as a means of breaking the tie.
SECTION 2: Duties of Officers:
A: President: He/She shall be responsible for preserving the purpose and objectives of KBHA. The President shall supervise the Association’s affairs and activities, shall be Chairman of the Board of Directors and shall make an annual report on his/her activities to the membership at the annual meeting. A brief report shall also be made the general membership at the yearly banquet. The President, or such other officer as he/she designates in writing, shall have the power to make and execute for, and in the name of the Association, contracts that have received the prior approval of the Board.
B: Vice President: In the case of absence or disability of the President, provided he/she is authorized by the Board to act, the Vice-President shall perform the duties of the President, and when so acting, shall have all the powers of that office.
C: Secretary: The secretary shall be responsible for recording the activities of the Association and maintaining appropriate files, mailing lists, and necessary records. He/She shall perform such duties as are herein specifically set forth, and all such other duties as are customarily incidental to the office of Secretary or as may be assigned to him/her by the Board of Directors. He/She shall maintain a list of all Directors, Committee Members, and Registrants. He/She shall give notice of all meetings of the Association, Board of Directors and Committees to the appropriately titled individual responsible for posting meetings for public knowledge.
He/She shall keep the minutes of the meetings of the Board of Directors and cause them to be recorded in a book kept for that purpose. He/She shall conduct all correspondence not otherwise specifically delegated in connection with said meetings and shall be responsible for carrying out all orders, votes, and resolutions not otherwise committed. He/She shall notify Directors, Officers, and Committee members of their election and appointment. He/She shall take attendance and record voting at all meetings. The Secretary shall be responsible for completing necessary documents in accordance with state and non-profit reporting requirements.
D: Treasurer: The Treasurer shall perform such duties as are customarily incidental to the office of Treasurer or as may be assigned to him/her by the Board. He/She shall receive any and all monies and deposits as approved by the Board. The term of Treasurer will be extended to the 30 days after the election of a new Treasurer in order to facilitate the smooth transition of the financial management of the Association and assure the completion of the necessary tax forms required by KBHA and shall report in detail as directed by the Board on the financial conditions of the Association.
SECTION 1: Business meetings of the Association shall be held a minimum of once a month.
SECTION 2: Special meetings may be called by the President at any time or upon written request from at least three (3) members of the Board of Directors. If the President calls a special meeting to consider a specific subject, no business other than that specified in the notice of the meeting shall be transacted.
SECTION 3: The annual meeting shall be held as close to the date of the annual banquet as possible, however it is the discretion of the Board of the Directors as to the specific date this meeting will take place.
SECTION 4: Business of the Association may be held in person or electronically. Electronic voting shall be considered legitimate.
SECTION 5: Robert’s Rules of Order shall govern the proceedings of all meetings of the Association except otherwise prescribed by these by-laws.
SECTION 1: The Board of Directors shall decide all matters pertaining to the financing of the Association and it shall be the permanent policy to place all income in a common Association treasury, directing the expenditure of same in such a manner as will give no individual or team an advantage over the others in terms of equipment, facilities, or financial assessments.
SECTION 2: Cash Accounts
SECTION 3: Ownership of Assets
i. To effect dissolution of the Association, these by-laws must be rescinded by a two-thirds (2/3) vote of the Association membership in attendance. All members must be given at least fourteen (14) days’ notice of either the meeting called for the purpose of voting on the dissolution, or any other means used to solicit a vote from the membership on the dissolution. The meeting notice should detail the purpose, time, and place of the meeting.
SECTION 4: For the purpose of conducting the association’s activities, the fiscal year shall be July 1st to June 30th of each year.
SECTION 1: All teams participating in the KBHA program must be registered with USA Hockey and the Michigan Amateur Hockey Association. Official registered copies of team roster(s) are to be maintained on file by KBHA.
SECTION 2: The Board of Directors may rule any player ineligible to play who has not met their financial obligations to KBHA.
SECTION 3: The player jurisdiction of the Association shall include all of Arvon, Covington, and L’Anse Townships and the community of Sidnaw. Individuals residing other than the above jurisdiction may be allowed to play for KBHA upon approval of the Board of Directors. All players residing outside of the L’Anse Hockey Association, LHA jurisdiction must receive a releae from their home Association prior to playing as a member of LHA.
SECTION 4: Player candidates may only be permitted to complete at any age division higher than that in which their actual age would classify them upon formal request to and approval by the Board of Directors.
SELECTION OF COACHES
SECTION 1: Each year, the Board of Directors shall solicit interested coaching applicants and appoint coaches before the start of the following season.
SECTION 2: Interested applicants are required to submit a letter of intent to the KBHA Board of Directors by a date decided at the August meeting. The letter of intent submitted needs to be: delivered in person, sent in the mail, or electronically submitted via email. No other forms of delivery are acceptable.
SECTION 3: Coaches will be selected due to the following criteria;
i. If one or more of the potential coaches has a spouse or significant other serving on the Board of Directors, the spouse or significant other shall only vote in the event of a tie between the remaining Board Members. In such a case, the President will be included in the voting ballots.
RULES AND REGULATIONS
SECTION 1: The Association will comply explicitly with the rules and regulations prescribed by the Amateur Hockey Association of the United States and the Michigan Amateur Hockey Association for the guidance of affiliated associations except as otherwise provided in these by-laws and the laws of the State of Michigan.
SECTION 1: These by-laws may be amended by a majority vote by the Board of Directors at any properly convened regular meeting provided the expressed provision of the proposed amendment had been presented in writing prior to the meeting. The by-laws may also be amended by a majority vote of the Board of Directors at any properly convened regular meeting provided all Officers and Directors received a written copy of the proposed change(s) prior to the meeting.
SECTION 2: These by-laws may also be amended by a two-thirds (2/3) majority vote of the members of the Association present at any annual meeting or at any special meeting of the membership called for that purpose, provided that due notice of the provisions of the proposed amendment is published publically at least seven (7) days prior thereto.
SECTION 3: Policies may be created or amended by a majority vote of the Board of Directors at any properly convened regular meeting provided the expressed provision of the proposed policy (new or old) has been presented in writing prior to the meeting. Policies may also be created or amended by a majority vote of the Board of Directors at any properly convene regular meeting provided all Officers and Directors received a written copy of the proposed change(s) prior to the meeting.
SECTION 4: Policies may also be created or changed by a two-thirds (2/3) majority vote of the members of the Association present at any annual meeting or at any special meeting of the membership called for that purpose, provided that due notice of the provisions of the proposed policy is published publically at least seven (7) days prior thereto.
SECTION 5: All meetings held to discuss or vote on by-law amendments or policy amendments shall be open to the public.
SECTION 6: The L’Anse Figure Skating Club shall have a representative present at any Board of Directors meeting, however such a representative shall have no voting power.
SEXUAL AND PHYSICAL ABUSE POLICY
SECTION 1: It is the policy of the Keweenaw Bay Hockey Association that there shall be no sexual and/or physical abuse of any minor participant involved in or associated with any and all activities organized and sponsored by Keweenaw Bay Hockey by its Officers, Directors, employees, members, or independent contractors.
It shall not be a defense to a complaint of sexual or physical abuse that the participant consented, that his/her age was unknown or mistaken or that the act did not take place at a KBHA function.
It shall be the policy of the Keweenaw Bay Hockey Association to refer all complaints of such sexual and/or physical abuse to the appropriate governmental authorities. KBHA may, in its discretion, initiate administrative action against the individual complained of, pursuant to the application sections of its Constitution and By-laws and may permanently ban or suspend said individual from KBHA if the allegation is proven to be true.
SECTION 1: KBHA will adhere to the Zero Tolerance Policy established by MAHA and USA Hockey for players, parents, spectators, coaches, and administrators.
SECTION 2: KBHA requires all parents and players to sign the Parent and Player Codes of Conduct at the time of registration and to abide by the rules of the Code of Conduct Agreements. A parent or guardian may sign the Player Code of Conduct for a young child, but must initial the form declaring that they assume responsibility for ensuring that the Code of Conduct is reviewed with their child.
SECTION 3: Failure to abide by the Zero Tolerance Policy and Codes of Conduct may result in the removal of a member from the KBHA program.
The Organization hereby consents and declares that each Officer, member of the Board of Directors, members of committees, and all elected or appointed officials in any capacity shall be deemed to have assumed office on the express understanding, agreement, and condition that each one of them and his heirs, successors and assigns and executors and administrators respectively shall, from time to time and at all times, be indemnified and saved harmless from and against all liabilities, judgment, costs, charges, and expenses whatsoever which such member may sustain or incur in any action, suit, or proceedings brought or commenced against him for and in respect of any act, deed, matter, or thing made, done, or permitted to be done by him in the execution of the duties of his office and also from and against all other costs, charges, and expenses which he sustains or incurs in or about or in relation to the affairs thereof, except that which is occasioned by his willful and intentional neglect or default.
Any member aggrieved by the actions or conduct of any Officer, Director, coach, fellow member, or player may request in writing a hearing before the Board of Directors who shall take action if deemed appropriate consistent with these by-laws and which shall report its findings and said action to the membership.
THESE BY-LAWS ADOPTED BY VOTE OF THE BOARD OF DIRECTORS ON THE DATE WRITTEN BELOW IS THE SOLE DOCUMENT GOVERNING THE OPERATION AND MANAGEMENT OF THE ORGANIZATION. ANY AND ALL EARLIER DOCUMENTS, POLICIES, ETC., ARE HEREBY SUPERCEDED WITH THE ADOPTION OF THESE BY-LAWS.
ADOPTED AS THE BY-LAWS OF THE KEWEENAW BAY HOCKEY ASSOCIATION ON THE FIRST (1ST) DAY OF OCTOBER, 2015.
CERTIFIED TO BE A TRUE ATTEST COPY OF THE BY-LAWS OF THE KEWEENAW BAY HOCKEY ASSOCIATION, INC..
SIGNED INTO ACTION BY THE CURRENT BOARD OF DIRECTORS AS PRESCRIBED IN THESE BY-LAWS, OCTOBER 01, 2015
President: Amanda DuFour __________________________________________________
Vice-President: Kendra Sprenkle ______________________________________________
Secretary: Heather Biekkola __________________________________________________
Treasurer: Kristie Kissel _____________________________________________________
Director: Amanda Sauvola ____________________________________________________
Director: Amber Holombo ____________________________________________________
Director: Marianne Wickstrom _________________________________________________
ACE Coordinator: Dave Lane __________________________________________________
District 8 Representative: Richard Wickstrom ______________________________________
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